Minutes of the 1998 WFSC's Annual Business Meeting
Minutes of the Annual Business Meeting Wisconsin Federation of Stamp Clubs 67th Annual Convention, April 25, 1998
The 67th Annual Business Meeting of the Wisconsin Federation of Stamp Clubs was called to order by President Greg S. Schmidt at 1:04 p.m. at the Fox Valley Lutheran High School, Appleton, WI. Verna Shackleton gave the invocation.
Secretary Karen Weigt read the roll call of member clubs and 20 responded, having previously presented their credentials. Total of 1998 membership represented (20 listed below); total not represented (12):
Badger Stamp Club
Central Wisconsin Stamp Club
Fond du Lac Stamp Club
Green Bay Philatelic Society
Italian American Stamp Club
Janesville Stamp Club
Kenosha Stamp and Cover Club
Manitowoc Philatelic Society
Milwaukee Philatelic Society
North Shore Philatelic Society of Milwaukee
Northwestern Mutual Stamp Club
Northwoods Philatelic Society (Iron Mt.)
Oshkosh Philatelic Society
Outagamie Philatelic Society
Polish American Philatelic Society
Ripon Philatelic Society
Sheboygan Stamp Club
Waukesha County Philatelic Society
Wauwatosa Philatelic Society
Wisconsin Valley Philatelic Society
Treasurer, Deanna Juhnke announced that total club membership is 32, which represents 1.065 individual members. The WFSC also has 16 members -at- large.
A motion was made to approve the minutes of the last meeting. MOTION PASSED UNANIMOUSLY.
REPORTS OF OFFICERS
President Greg S. Schmidt stated that his term began on January I. 1998 and he led the Executive Board meeting held on January 10. He also has assisted a number of committees with various projects.
Vice President Al Marcus said he designed the WFSC's Wisconsin Statehood first-day cover, which will be printed in a few weeks.
Secretary, Karen Weigt, reported that computers and e-mail make secretarial duties easier every year. Last summer she cleaned out and reorganized a portion of the Central Office tiles, noting how correspondence has evolved from handwritten letters, to those done on a typewriter with carbon copies, to computer-generated documents and photocopies, and now it's printouts of informal e-mail messages.
She attended all Executive Board meetings, served on three committees, fulfilled responsibilities for three other appointments and participated in other WFSC projects. She additionally continued to write "The Club Co-op" column for Across the Fence Post and thanked all who regularly submit newsletters from which she extracts club news.
Treasurer, Deanna Juhnke reviewed the 1997 WFSC financial report distributed to each delegate. A summary of figures are:
Checking and Savings (CDs) on Hand $5603.43 $6453.21
Deanna noted that in late 1997 the CDs were converted to cash, which was deposited in the checking account. This action was in anticipation of paying for printing costs of the second edition of Wisconsin on Stamps. She also pointed out that 1997 Across the Fence Post printing costs alone exceeded membership dues taken in. Total value of WFSC inventory (sale and non-sale items) is $425.48.
Deanna thanked clubs for paying dues on time as it makes her job easier. She also related recent news that the North Shore Philatelic Society of Milwaukee had donated $25 to the WFSC in memory of Ruby Otto. Another $25 will be forthcoming from the Italian American Stamp Club, and Bill Otto will match those funds for a total of $100. Deanna thanked all involved with the donations in memory of Ruby.
A motion was made to approve the treasurer's report. MOTION PASSED UNANIMOUSLY.
Vice President, Youth Division, MarvAnn Bowman, credited adult volunteers for the favorable state of youth philately in Wisconsin. She also thanked those who have donated stamps and supplies needed to support youth programs. Fifteen youth exhibits are entered in WISCOPEX '98 and three Wisconsin youths exhibited at Pacific 97. Furthermore, the winner of the 1997 North American Youth Stamp Exhibiting Competition was a 16-year-old from Wauwatosa.
MaryAnn continues to write the "Joining With Juniors" column for Across the Fence Post. She also contributes information for youth activities for publication in the APS Chapter Activities Committee Newsletter. At STAMPSHOW 97, she worked in the Youth Area and helped prepare the innovative one-day session whereby Boy Scouts could earn the Stamp Collecting Merit Badge. The program has since been repeated by a local scoutmaster, who is also working with the Waukesha County Philatelic Society to start a Scout Explorer Post for stamp collecting.
A future project involves exploring the possibility of instituting some kind of stamp collecting incentive program for Wisconsin youth.
MaryAnn again thanked WFSC members for their support and offered bet assistance to member clubs.
In the absence of North-east Region VP, Roger Oswald, Karen Weigt read his written report that stated he attended two Executive Board meetings in the past year. He also at tended activities of three clubs in his area, which are in need of new younger members.
East Central Region VP, Paul T. Schroeder, reported that none of the clubs in his area have contacted him regarding WFSC-related issues or problems. Paul also stated that he attended all Executive Board meetings held in the past year.
Central Region VP, Run Fritz, reported he attended many shows, bourses and club meetings in his area and was looking forward to the upcoming Wisconsin sesquicentennial events. Ron related that he has declined another term of office, but he has enjoyed his association with the WFSC and all the friendships that have come with it.
Milwaukee Region VP, John Fagan, reported he has visited all clubs in his region with the exception of the Northwestern Mutual Stamp Club. He added that all club members enjoy auctions.
In the absence of South-cast Region VP, Raymond Wood, Karen Weigt related his report that stated he has visited the Kenosha Stamp and Cover Club several times. He also attended the Belle City Stamp Club meetings, where he holds membership. The Lake County Philatelic Society has moved its meeting location quite a bit in the past year and is currently at the Grayslake Library. All clubs have the usual problems of trying to improve meeting attendance and attract new members. In honor of' Wisconsin's sesquicentennial year, the Racine Heritage Museum is displaying Rays exhibit titled "Racine's Postal Legacy." It includes a page promoting the Belle City Stamp Club and maybe it will attract some new members,
Southwest Region VP, Valerie Cook, reported she attended all Executive Board meetings, helped staff the WFSC society table, and attended meetings of two of the three clubs in her region. She is also the contact person far inquiries related to stamp collecting received at the Janesville Library, the Janesville Post Office and "First Call."
REPORTS OF STANDING COMMITTEES
Deanna Juhnke, Chrmn., Finance Committee, reported the committee has not met in the past year because there were no financial questions to be resolved,
MaryAnn Bowman, member of the Publicity and Public Relations Committee related that due to an increase in WFSC activity, the committee faced overwhelming responsibilities in the past year. Consequently, in many instances, members of the Executive Board and others stepped in to help.
A major accomplishment was Wisconsin's participation at STAMPSHOW 97, where the committee coordinated a WFSC booth. Staffers directed over 200 lone collectors to local WFSC clubs and distributed a goodwill memento to 434 show visitors, including many from areas throughout the country. The committee also coordinated a series of 16 seminars led by Wisconsin collectors. By distributing an overrun of 200 copies of an expanded edition of Across the Fence Pos, the WFSC was exposed to dealers, as potential advertisers, and to other groups throughout the nation.
The committee provided publicity for the sale of the WFSC's three first-day covers produced in 1997. It also helped bring to fruition the project of producing a Wisconsin Statehood allpurpose cacheted envelope.
The committee maintained constant contact with the Wisconsin Sesquicentennial Commission to ensure WFSC representation at Madison's Capitol Square on May 30 and to obtain details regarding the Wisconsin Statehood stamp first-day ceremony, which were disseminated to Wisconsin collectors. It also obtained permission for limited use of the commission's official sesquicentennial seal. Contacts with Postal Service officials helped the committee compile a comprehensive listing of Wisconsin sesquicentennial related pictorial cancels, which is available upon request.
The committee coordinates gifts presented each year to those who wear the WFSC logo button to WISCOPEX, and it is currently looking for some new items. The Executive Board voted to donate the WFSC's old stock to the Footloose Filatelists for use as gifts to youngsters.
It was the committee's idea to approach Krause Publications and ask to receive a complimentary review copy of each of its new books. After the reviews are published in Across the Fence Post, the WFSC is allowed to keep the books for use as prizes and gifts for the WFSC membership. On behalf of the WFSC. MaryAnn thanked Krause Publications for its generosity.
Through WFSC society tables at various events, hundreds of the committee's annual show/bourse/club meeting information flier were again distributed. Consequently, all WFSC clubs and club events were made known throughout the state and surrounding areas. MaryAnn thanked all those who have helped staff the WFSC society table.
The Committee has made attempts to produce a WFSC Web site, and those efforts will continue.
Results of other annual committee projects, the national Cover Exchange Program and Club Trivia Contest, appear in upcoming reports.
Vern Witt, member of the Judging Committee, stated the committee had nothing New to report this year.
Robert Mather, Chrmn., Hall of Fame Committee, expressed his disappointment that there were no nominees for the Class of 1998. He also reported on the success of the 1997 Hall of Fame Reunion held in conjunction with S'I'AMPSHOW 97.
Darren Mueller, sole member of the Wisconsin Stamp Suggestion Committee, was absent with no report available.
On behalf of Dan Undersander, Chrmn., Committee on Exhibitions, Karen Weigt reported that a major committee concern was the lack of a host for WISCOPEX '99. In January 1998, however, the Wauwatosa Philatelic Society offered to handle the event. In the near future, the committee will consider whether or not to reinstate the Traveling Trophy Program, whereby each year at WISCOPEX, the club with the most points wins the trophy for the year. Points are gained through a system of calculations related to club member exhibits entered at the show.
Karen Weigt, Chrmn., Bylaws Conunitlee, reported that no action was required of the committee in the past year, She noted that the last bylaw revisions were adopted in 1987 and, to date, they continue to hold firm. The latest Standing Rules were adopted in 1995, and they also have not required further updating.
REPORTS OF SPECIAL COMMITTEES PROJECTS AND OTHER APPOINTEES
Karen Weigt, Newsletter Editor, reported she is delighted with the number of articles received from WFSC members, but always encourages more. She reminded delegates that the majority of articles appearing in Across the Fence Post are from first-time writers, and she's not particular about how articles are submitted. Jim Seiler, Newsletter Advertising Manager, directed delegates to their registration packet. which includes a monthly report of advertising income. He reminded all WFSC members that they are entitled to two free ads a year and asked collectors to encourage their favorite dealers to advertise in Across the Fence Post. Karen Weigt, Chrmn., Newsletter Committee, reported that Guidelines for the Editor are not yet completed, but they are outlined. Verna Shackleton, WFSC Historian, reported she has added considerably to the Special Projects binders. This was due to the recent first-day covers and the WFSC's participation at STAMPSHOW 97.
Greg Schmidt, BLUE BOOK Coordinator, referred delegates to their registration packets that include BLUE BOOK update pages,
Karen Weigt, American Philatelic Society Representative, reported that 27 WFSC member clubs hold APS chapter or affiliate membership, and most qualify for free APS dues. Because the WFSC holds APS life membership, it receives an annual credit that can be used toward the purchase of various APS items. As of January 1998, the WFSC had accumulated $89 worth of credit, which it used toward the purchase of a GeoSafari game that WFSC clubs can use in youth areas at their shows.
For WFSC clubs that are not already APS chapter members, Karen described benefits of membership and offered membership application forms. One of the latest benefits of membership is an opportunity for local club publicity through individual Web pages coordinated by the APS Chapter Activities Committee.
MaryAnn Bowman, Cover Exchange Program Coordinator, reported the 1997 program drew 23 participants throughout the United States, who submitted a total of 250 covers. The program provides clubs an opportunity to reduce their own inventory of covers by exchanging them for different covers that can be used as auction items, door prizes, or gifts. Participants submit 10 covers and a large SASE In exchange, eight different covers are sent back. The WFSC retains the two extra covers for use with its youth programs. The program will be conducted again in October 1998.
On behalf of the Publications Committee. which was formed to oversee the publication of the 2nd edition of Wisconsin on Stamps, President Greg Schmidt reported that Karen Weigt had been working with an individual in Madison, who had volunteered to serve as author-editor of the book. Recently, however, the volunteer resigned, leaving his 44 draft pages with the WFSC. The Executive Board still wants to publish the book in 1998, but help is needed in getting it completed.
Karen Weigt explained that she had been working on the typesetting and layout and would be willing to take over as editor if she could get input as to what might be missing with regard to content. She also would need facts surrounding missing content, as she does not have time to do research. Furthermore, that information is needed by June 1 so she can work on the project over the summer months. WFSC members could help by reviewing the 1st edition and sending Karen ideas for updating the 2nd edition.
OLD BUSINESS None
Bids for Future Conventions - Reconfirmed bids were: Wauwatosa Philatelic Society for 1999 and Sheboygan Stamp Club and Manitowoc philatelic Society for 2001. The Badger Stamp Club entered a bid for 2000, which was accepted. There were no bids for 2002 and 2003.
WFSC-sponsored WISCOPEX '99 - President Schmidt called for a motion to allow the WFSC the option to sponsor its own annual convention and exhibition (WISCOPEX) in 1999. Passing the motion allows the Wauwatosa Philatelic Society legal use of the WFSC's Wisconsin State Sales Tax Exemption Number for WISCOPEX '99 expenses. The motion (above) was made. MOTION PASSED UNANIMOUSLY
WFSC Dealer Recognition Award - President Schrnidt announced that the 1998 recipient is Plainex Stamps and that proprietors Carl and Phyllis Ziesemer will be honored at the evening banquet.
President's Awards - President Schmidt presented President's awards to Robert Mather, AI Marcus, and Henry (Hank) Schmidt for outstanding service to the WFSC.
1998 Club Trivia Contest Prize - MaryAnn Bowman announced that eight clubs participated in the eleventh annual contest and the winner was the Central Wisconsin Stamp Club. The club was presented with the prize, The International Encyclopedic Dictionary of Philately, by R. Scott Carlton.
ELECTION OF OFFICERS
Secretary - Karen Weigt was re-elected without opposition. Karen shall serve for an-other two-year term beginning January 1, 1999.
Treasurer - Deanna Juhnke was re-elected without opposition. Deanna shall serve for another two-year term beginning January 1, 1999.
Vice President, Youth Division - MarvAnn Bowman was re-elected without opposition. MaryAnn shall serve for another one-year term beginning January 1, 1999.
Regional Vice Presidents - The following shall serve for a one-year term beginning January 1, 1999:
(newly elected without opposition) Central Region - Chris Northwood (re-elected without opposition) Northeast Region --- Roger Oswald East Central Region - Paul T. Schroeder Milwaukee Region - John Fagan Southeast Region - Raymond Wood Southwest Region - Valerie Cook
Al Marcus (co-Chrmn., WISCOPEX '98), in accordance with bylaws, was automatically appointed to serve a Three-year term on the Standing Committee on Exhibitions With
Chrmn. Robert J. Mather and Claude Giralte.
Automatic appointments to the Nominating Committee are Chrmn. Roy Northwood, Writ. Grosnick Sr. and Jerry D. Weasner,
Perry Harris was appointed to serve a three-year term on the Hall of Fame Committee with Chrmn. Frank Moertl and Robert Lieb.
Karen Weigt was appointed Newsletter Editor.
.A moment of silence was observed in honor of the following WFSC members deceased in the past year: Ray Atchison, Eugene Bowman. Charles Buck, Herb Burgett, Margaret Burrows, Walter Doberstein, Emil Dujanovic, John Eraeder, Wanda Goetzman, Sue Grubba, Bill Kendall, Emil Muuss, Randall Moldenhauer, Babe Neumueller, Ruby Otto, Wilbert Seefeldt, and Carl Skupski.
President Schmidt thanked the Outagamie Philatelic Society for hosting the 1998 WFSC convention and exhibition.
The meeting adjourned at 2:20 p.m.